Recommendations for Flood Damaged Patient Records
Written by Editor   
Tuesday, August 29, 2017 05:27 PM

One malpractice insurer recommends the following if your patients' records were destroyed or damaged:

If you utilize paper records, you can't replace the destroyed records. However, you can create a new record.

  • Make a note in the patient's new file regarding what happened and the date the original records were destroyed or lost.
  • Start the patient over as a "new patient" at the next visit (at no added cost to the patient or third party payor).
  • Have the patient complete all forms that you would have a new patient complete such as the patient history form, consent to treat, current medication list, etc.
  • Perform and document an initial history and physical exam and any other tests or other initial workup that is needed.
  • If there are copies of prior lab work, X-rays, reports and other records that can be obtained from other healthcare providers, you can obtain copies and place in the new record. Be sure to identify each copy as a copy.

If you utilize an electronic medical record system, the system should have disaster prevention and recovery features to protect the data in the event of fire, natural disaster, vandalism or system failure. If your system has adequate backup and emergency capability, you should be able to recover your records.

Source:  OUM Info for Texas Flood Victims,